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Administrative and HR

Approved by Order

Executive Secretary of the

Agency of the Republic of Kazakhstan

of Sports and Physical training affairs # 33

March 12, 2012

Regulations of the Department of Administrative

Agency of the Republic of Kazakhstan of sports and physical training affairs

General regulations

Department of the administrative work (hereinafter — the Department) is part of Agency of the Republic of Kazakhstan of sports and physical training affairs (hereinafter — the Agency) and provides administrative, documentary, information technology, organizational and staffing in the central office of the Agency.

The Department is guided by the Constitution of the Republic of Kazakhstan, laws, acts of the President and the Government of the Republic of Kazakhstan, other normative legal acts, regulations and orders of the Board of the Agency, as well as these Regulations.

The structure and staffing level of the Department are approved by the Executive Secretary in accordance with the procedure established by legislation of the Republic of Kazakhstan.

The Department consists of:

1) Division of personnel and organizational work;

2) Document Processing Division;

3) Division of the state language;

4) Division of Information Technology.

The main objectives, functions, rights and responsibilities of the Department

Objective: The organization of work inside the Agency and its subdivisions

Functions:

1) The organization of the official events of the Agency, business meetings of the Chairman, his deputies, commissioners, officials of the Agency;

2) the organization of reception of citizens, legal entities and individuals by the administration of the Agency;

3) implementation of the organizational and economic activities of the Agency;

4) logistical support of the Agency and control over the use of material resources;

5) provision of practical and methodological assistance , taking into account  the organization of office work, accounting of property by the structural subdivisions of Agency, organization and participation in an integrated and thematic inspections of subordinate enterprises and institutions of the Agency;

6)  inspections of the structural units of the Agency within the jurisdiction of the department.

Objective: Organization of the collegiate bodies of the Agency.

Functions:

1) the organization of meetings of the Board of the Agency and monitoring the implementation of its decisions.

Objective: Provision of personnel policy at the central office of the Agency.

Functions:

1) coordination of the structural units of the Agency in drafting the structure and staff number system;

2) the organization of work the Commission on the Housing of the Agency.

3) analysis and records personnel of the Agency during business trips, staying in a vacation;

Objective: The realization of a unified state policy in the sphere of public service.

Functions:

1) The registration of the decisions of the Agency management associated with public service of the civil servants, maintenance of personnel files of employees, making the necessary entries in the track records, employment records of employees;

2) The organization of taking an oath of public servants in accordance with the legislation on public service;

3) advise public officials concerning their legal status, monitoring compliance with the limitations of being in the public service;

4) The organization of work of the Agency committees: the competition, certification, disciplinary, recruitment to taking courses abroad, with the calculation of the experience of public service;

5) training, retraining (requalification) and improving qualification of civil servants;

6) preparation of documents for submission in the prescribed order to the state awards of the Republic of Kazakhstan, honorary titles and promotion of the Agency;

7) organizing and conducting competitions to occupy administrative positions in the Agency, attestation of civil servants of the central apparatus and management of subordinate organizations of the Agency;

8 ) organization of work to ensure labor discipline, conducting an internal investigation and preparation of materials for the Disciplinary Commission of the Agency;

9) control over observance of legislation on public service by structural units of the Agency.

Objective: Overseeing the timely review and qualitative execution of orders of the President of the Republic of Kazakhstan, Presidential Administration of the Republic of Kazakhstan, Government of the Republic of Kazakhstan, the Parliament of the Republic of Kazakhstan, the orders of the management of the Agency, applications of citizens and legal persons, letters from ministries and departments.

Functions:

1) monitoring the execution of orders in terms of execution of orders of higher authorities and the management by  the structural subdivisions of the Agency, as well as complaints of legal entities and individuals, requests of members of Parliament.

Objective: The organization of documentation and monitoring of executive discipline in the Agency.

Functions:

1) providing a unified procedure of flow of documents, including electronic one;

2) registration, recording and storing of documents belonging to the departments;

3) preparation of consolidated range of cases of the Agency;

4) provision of temporary storage and preservation of documents in the departmental archives of the Agency.

Objective: Ensure the functioning of the state language, promoting the state language.

Functions

1) The examination for compliance translated into the official language legal acts, letters, reports, press releases and other documents.

2) The organization of the courses of studying the state language by public servants;

3) within the competence of management to ensure the preparation of information and analytical data for the implementation of State program on the use and development of languages for 2011-2020;

4) analysis and monitoring of the language situation in the structural units of the Agency.

12. Objective: Realization of activities to ensure the functioning and implementation of network and local software systems and databases, deployed in the computer networks of the Agency.

Functions:

1) development of information and analytical material on the technological support of the «electronic government»;

2) an automated technical support automated state information system in the Agency,

3) analysis of the providing of computer equipment and the existing network, the realization of activities on information of the entire system of sports.

4) compile, analyze and release of express — information, reports on information systems of sports;

5) collecting, collating and analyzing information, reporting on information systems of sports.

13. Rights and responsibilities:

1) in the manner prescribed by law to provide explanations on matters within the jurisdiction of the department;

2) request and receive from departments and subordinate organizations of the Agency documents, reports, statements and other materials necessary to perform the objectives assigned to the Department;

3) monitor the implementation of plans and orders of the Agency by structural units of the Agency, including the subordinate organizations;

4) conduct official correspondence with state agencies and business entities;

5) make proposals to minimize budget expenses;

6)  make proposals on improvement of legislation;

7) prepare orders, other legal acts, and  make memoranda on matters of executive discipline within its jurisdiction;

8 ) with the consent heads of departments of the Agency and subordinate organizations involve their workers to prepare draft regulations and other documents, as well as for the development and implementation of activities undertaken by the Department in accordance with the assigned tasks;

9) exercise other rights conferred on the department.

The organization of the Department

14. The Department has the authority necessary to implement its key ofjectives and functions in accordance with the laws of the Republic of Kazakhstan.

15. Department headed by a Director appointed and dismissed in accordance with the laws of the Republic of Kazakhstan.

16. Director of the Department in cases stipulated by the legislation of the Republic of Kazakhstan, has a deputy.

17. Director of the Department is responsible for general management of the Department and shall be personally liable for the fulfillment of tasks assigned to the Department and the exercise of its functions.

18. Director of the Department represents the agency management proposals for the structure and staffing of the Department.

19. For this purpose, Director:

1) defines the duties and authority of his deputy in accordance with the law;

2) determines the duties and powers of the heads of offices of the Department;

3) exercise other powers in accordance with the laws and acts of the President of the Republic of Kazakhstan.

1.Deputy Director of the Department:

1) coordinates the activities of the Department within its powers;

2) in the absence of the Director of the Department is responsible for general management of the Department and shall be personally liable for the fulfillment of tasks assigned to the Department and the exercise of its functions;

3) performs other functions entrusted to the Director of the Department.

1. Documents sent on behalf of the Department to other subdivisions on matters within the jurisdiction of the Department are signed by the Director of the Department, in his absence – by the person replacing him.

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